Delcom School Board Policies

C175 - STUDENT ATTENDANCE, ACADEMIC ENGAGEMENT AND TRUANCY PREVENTION POLICY

Posted on 08/19/2024
Attendance shall be required of all Corporation students, except those exempted under other provisions of State law, during the days and hours that the school is in session. Daily attendance will be appropriately recorded and reports will be submitted to the IDOE in accordance with IDOE guidance and formatting/submission requirements.

Exceptions to compulsory attendance are established in IC 20-33-2 and shall be recognized by the Corporation. For any of these exceptions a student shall be recorded as excused absent from school.

The Superintendent shall require, from the parent of each student or from an adult student who has been absent for any reason, a statement of the cause for such absence; this statement can come in the form of an email, written note, or phone call. The Board reserves the right to verify such statements and to investigate the cause of each:

A. prolonged absence;
B. absence of more than three (3) days duration;
C. repeated unexplained absence and tardiness.

At a minimum, the Board considers the following for excused absences:

Service as a page for or as an honoree of the general assembly
Serve on a precinct election board or as a helper to a political candidate or to a political party on the date of each general, city, or town, special, and primary election at which the student works
Subpoena to appear in court as a witness in a judicial proceeding
Ordered to active duty with the Indiana National Guard for not more than ten (10) days in a school year.
Member of the Indiana wing of the civil air patrol who is participating in a civil air patrol for not more than five (5) days in a school year
“Educationally related non-classroom activity” as defined in I.C. 20-33-2-17.5
Absences verified by a note, email, or phone call from the parent (At the elementary level, 9 absences in this category will be excused per year. At the secondary level, 5 absences in this category will be excused per semester. Additional absences in this category will be considered unexcused.)

Illness verified by a note from a physician
Recovery from accident
Professional appointments – Parents are encouraged to schedule medical, dental, legal, and other necessary appointments other than during school hours. When appointments are necessary during the school day, the student shall report back to school immediately after the appointment with a signed statement from the doctor, dentist, lawyer, counselor, etc.
Death in the immediate family or of a relative
Observation or celebration of a bona fide religious holiday
Maternity
Military connected families’ absences related to deployment and return
Such other good cause as may be acceptable to the Superintendent or his or her designee or permitted by law

An unexcused absence is any absence not covered under the definition of excused absence or an exception to compulsory attendance. An out-of-school suspension shall not be considered an unexcused absence.

A habitually truant student may not participate in extra-curricular or cocurricular activities, unless:

at the Corporation’s discretion, in accordance with a plan that meets the requirements for a Student Attendance Plan as described below (even if the student is beyond grade 6) and signed by the student and a parent, provided such participation is permitted by the association governing the activity (if applicable);
after one month of attendance without any unexcused absences and provided such participation is permitted by the association governing the activity (if applicable); or
in accordance with an IEP, Section 504 Plan, or other comparable plan created to meet legal duty to a student with a disability under federal or state law.

Truancy Prevention Policy

Repeated instances of unexcused absences may result in disciplinary action up to suspension or expulsion of a student.

Truancy is defined as willful refusal to attend school as required by the compulsory attendance law.

The Board shall consider each student assigned to a program of other guided learning experiences, to be in regular attendance for the program provided that s/he reports to such staff member s/he is assigned for guidance at the place or in the manner in which s/he is conducting study, and regularly demonstrates progress toward the objectives of the course of study.

The Superintendent or an attendance officer having jurisdiction shall report a child who is habitually absent from school to an intake officer of the juvenile court or the Department of Child Services.

The Superintendent shall ensure that the Board's policy on attendance are made available to all parents and adult students.
I.C. 9-24-2-1, -4
I.C. 20-33-2-3.2
I.C. 20-33-2-17.7
I.C. 20-33-2-4 et seq.
I.C. 20-33-2-14
511 IAC 1-3-1

Delaware Community School Corporation
Adopted: 3/07/2022
Revised: 8/19/2024

A student is an “absent student” if the student is enrolled in kindergarten through grade 6 and is absent five (5) days within a ten (10) week period without being excused or being absent in conformity with a note on file from the student’s doctor, therapist, or other professional requesting frequent absences be excused under the student’s IEP, Service Plan (developed under 511 IAC 7-34), Choice Scholarship Plan (developed under 511 IAC 7-49), or a plan developed under Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794.
The Corporation will immediately provide the following written notifications to the parent of an absent student:
1. The student is an “absent student” under the definition above.
2. The parent is responsible for monitoring the absent student’s attendance and ensuring the absent student attends school in accordance with compulsory attendance laws.
3. The Corporation will be initiating truancy prevention measures regarding the absent student.
4. The parent is required to attend an attendance conference regarding such truancy prevention measures.
5. If the absent student meets the requirements of a habitual truant, the Superintendent or attendance officer of the school is required to report the student to an intake officer of the juvenile court or the department of child services in accordance with IC 20-33-2-25. The juvenile court may determine that the student is committing a delinquent act as provided under IC 31-37-2-3. And the parent of the student may be subject to prosecution under IC 35-46-1-4.
The Corporation shall hold an attendance conference to discuss the absent student’s absences and establish a plan for the student to prevent future absences. The following individuals must be given an opportunity to attend:
1. Representative of the school
2. Teacher of the absent student
3. Absent student’s parent
4. Representative chosen by the absent student’s parent who may provide insight into the student’s absenteeism if the student’s parent makes a request to the school that the representative attend and provides notice to the school regarding the identification of the representative at least forty-eight (48) hours before the attendance conference.
This attendance conference shall be held no more than five (5) instructional days after the absent student’s fifth absence, regardless of whether the absent student’s parent or representative in (4) above is able to attend. The Corporation shall make all reasonable efforts to hold such conference on a date and time that works for the schedule of the absent student’s parent.
Such plan may include:
1. wraparound services that are able to be provided to the absent student to ensure the absent student attends school;
2. a specific description of the behavior that is required or prohibited for the student;
3. any additional disciplinary action the school will take if the absent student does not comply with the plan;
4. if applicable, a referral to counseling, mentoring, or other services for the student;
5. if applicable, whether a parent is expected to attend the “additional services” described below; to the extent possible, the signature of the parent of the absent student agreeing to comply with the plan; and
6. the period for which the plan is effective, not to exceed forty-five (45) instructional days after the plan was established.
The Corporation will offer additional counseling or services to an absent student if the school determines that the absent student's absences are related to any of the following:
1. the student's pregnancy;
2. the student is in foster care (as defined in IC 31-9-2-46.7);
3. the student is homeless; or
4. the student has a severe or life-threatening illness or related treatment.